Photo Opportunities and Community OutreachPolicy on Picture-Taking:
We ask that you use discretion in your personal photography and please carefully avoid disrupting speakers, disturbing the proceedings, or interfering with the professional photographers at work. Personal Studio-Style Portrait Session with Gov. Arnold Schwarzenegger: Your ICA Symposium registration benefits include a customized, studio-style photo of you with Governor Arnold Schwarzenegger! PLEASE NOTE: The unique nature of this event does not allow for any non-registered participation. All attendees to the Symposium on Natural Fitness must be pre-registered and are furnished with a customized name badge and photo pass. All attendees must wear their name tag on site and have their photo pass to be permitted into the Symposium photo session. SECURITY RESTRICTIONS MUST BE CLOSELY MONITORED and ICA Natural Fitness Symposium Name Tags are required to be worn by our attendees at all Symposium functions. ICA has engaged professional photographers to set up a photography studio arrangement at the Symposium and take the individual photos with Governor Schwarzenegger. Because of security concerns and scheduling arrangements with the Governor's staff, security force, and California State Patrol, you will have specific directions on how and when to assemble for your photo session provided directly during the Symposium proceedings. The Arnold Fitness Weekend organizers and the Governor's security teams have asked for our maximum cooperation in helping maintain the schedule and security agreement. Your assistance is vitally important to ensure an efficient and enjoyable process for you and for the Governor. Please be assured that while we work to help advance attendees through the photo line as quickly as possible, we will also coordinate arrangements to ensure the best quality photos possible. PLEASE ALSO NOTE THAT THE ARRANGEMENTS MADE FOR INDIVIDUAL PHOTOS WITH THE GOVERNOR DO NOT INCLUDE PERSONAL REQUESTS FOR AUTOGRAPHS OR OCCASIONS FOR PERSONAL CONVERSATIONS. We have made special arrangements to have the Saturday photos developed and ready for distribution that weekend at the Columbus--A Renaissance Hotel. The specific times and location for pickup will be announced at the Symposium once we have heard back from the photographers. Usually, the portraits are ready to be viewed, picked up and signed for at the designated location at the hotel for a block of time Saturday evening after 6:30 PM and also Sunday morning until mid-day. The specific hours will be posted and announced at the Symposium that weekend. If you are unable to personally pick up and sign out your picture that weekend, there are shipment instruction forms provided for you to make arrangements, at your own risk and expense, for delivery. PLEASE NOTE: If you leave your pictures behind for post-event shipment, you do so at your own risk. A Photo Shipment Authorization form with shipping and payment information is provided in your Symposium Course Handout Binders and at the Symposium Reception Desk. Media Services for Video Archives of Gov. Schwarzenegger's Presentation and the Photo Session: Governor Schwarzenegger's presentation at the Symposium as well as the entire photo shoot will be videotaped by a special outside filming service! Order forms for VHS and/or DVD recordings of Arnold's presentation at the Symposium are made available for you at the registration desk and on Saturday morning. These are wonderful resources for your practice, reception area, and community presentations! Community Outreach through ICA's VIP News Release Program: VIP REGISTRANTS: When you fill out and provide details on the VIP Press Release Information Form that weekend, we will customize a press release with highlighted information about you attending the Symposium. We prepare a Media Kit with copies of your personalized news release on ICA letterhead to enhance your post-event coverage, which you may combine with a print of your photo with Arnold Schwarzenegger, to expand awareness about chiropractic and your professional practice in your community through your local news services and organizational newsletters. This is an automatically-included service at no additional charge as part of your VIP registration, however you must provide a completed News Release Questionnaire (either on-line or from the form in the pocket of the Symposium Course Notes binder provided to attendees at the Symposium) for a customized news release to be prepared for you. DELUXE REGISTRANTS: Although the Customized Press Release service is not automatically part of the Deluxe Package registration, you can register for the service separately! There will be an order form in the pocket of the Symposium Course Notes binder given to you at the Symposium to complete and turn in to the ICA event staff, or you can also fill out the on-line Deluxe PR Service Registration and News Release Questionnaire. If you have any questions, please contact the ICA Event Staff at any time. |